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Setting Up Usernames and Passwords

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ADCAR's Access Control features are completely optional. When the program is first installed, access control is disabled.

Note: All users must be logged off ADCAR before using the Manage User Accounts utility.


Controlling access to the ADCAR program and the functions and data therein is accomplished through a system of user permission settings. In order to set up access control for ADCAR, you need to create a list of users and assign specific permissions to each. The permission settings for a user determine what functions and areas within ADCAR he or she is allowed access to. For example, you can set up permissions such that a pilot can view all Pilot records, but only modify their own.

Designating a System Administrator

In order for access control to work (and make sense) you need to assign one trusted individual the task of being the "System Administrator". The System Administrator is responsible for creating and maintaining the user's list.

Setting the System Administrator Password

The user's list is created and maintained using a password protected utility program built in to ADCAR. The password used to enter the Access Utility is called the System Administrator Password. Obviously, this password should be known only by the System Administrator.
When ADCAR is first installed, the System Administrator Password is initialized to "MASTERKEY". The first task of the System Administrator is to change this password.


IMPORTANT! If you forget the System Administrator Password the User Account Manager will be locked and you will be unable to add users or edit user permissions. You will need to contact ISBAOSolutions to unlock the User Account Manager.


To change the System Administrator password:

Start the Manage User Accounts Utility by selecting Configuration > Manage User Accounts from the Main Menu command bar.
When asked to enter the password, respond by entering "MASTERKEY" (excluding the quotes). The program window will be displayed.
Click the Change System Administrator Password button. Enter "MASTERKEY" in the first box (old password), then enter a new password in the second box (new password). Repeat the new password in the third box to verify and check for typos, then click Ok.



Creating the Users List

The User List should be created after Personnel Records have been added to ADCAR. If you haven't already done so, start ADCAR and create a new Personnel Record for each person before proceeding.
The following will guide you through creating a users list containing all of your personnel. First you'll be adding a "default" user with permission settings typical for most personnel. Then you'll use the Add Personnel function to automatically add users to the list.

Click the New Record button . When prompted for the Username, enter "DEFAULT" (exclude quotes) then click Ok.
Click the Edit Record button , then assign the permissions which most closely match the settings you want for the majority of the users.
Click Save.
Click This will save the settings so they can be automatically assigned to new users when they are added to the list.
Click Add Personnel to Users List button. Confirm your choice by clicking Ok. All personnel currently entered into ADCAR (and not already in the list) will be added and assigned the default permission settings.
If necessary, use the command bar buttons to edit the users list and fine tune the permission settings.

Setting Initial User Passwords

A user's password is masked from view until the record is placed in edit mode by clicking the Edit Record button. When a new user is added, the program presets the new user's password to a code based on the first two characters of the Username. As System Administrator, you can either ask each user to choose a password and alter them yourself; or you can just give each user their preset password and allow them to change it from within ADCAR using the File > Change User Password command from the Main Menu Command Bar.



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